Introduction
Helps to create Journal Entries for Non-Bank related transactions. Using Journal Entries we can closed any A/c heads balances by transferring to other A/c heads Opening Balance like this we can do others business Debit, Credit transactions.
Mandatory Fields
| Mandatory Fields |
|---|
| Year - Pre-Selected current fiscal year |
| Division - Pre Selected as NA (Options as per Division Master) |
| Unit - Select from GST units |
| J V No - Auto generated by System |
| J V Date - Pre Selected as current date Validation - Date must be between Financial Year Start Date & End Date. |
| J V Type - Pre Selected as Accounts (Accounts, Accounts/MIS) - Only will show when Sys Condition is ON for [Allow JV Type] in System Parameter Accounts - For creating normal JV. Accounts/MIS - MIS JV is used for only recording purpose it will effect on Trial Balance only when you will select MIS grouping Financial report otherwise it will exclude all MIS JV from Trial Balance. |
Features
| Features |
|---|
| Create New |
| Modify - If System lock is applied to the document, this option will be disabled. |
| Delete - If System lock is applied to the document, this option will be disabled. |
| Details To views details of JV Difference between Debit/Credit totals If there is any difference between Debit Total & Credits Total. |
| Print JV J V No. From To Validations - Selected journal vouchers may not belongs to this particular bank. - At once time only 100 journal vouchers can be printed. |
| Duplicate JV - Helps to Duplicate entire JV at once click. Validations- You can only duplicate current year JV If you are trying to Duplicate JV prior or after to Current Financial Year then this validation will show. - Debit/Credit totals must be equal If Debit entries Total is not tallied with Credit Entries then this Validation will show. - Doc Type of all lines must be GL For all lines Document type must be in GL for Duplicate. |
Journal Voucher Account - Mandatory Fields
| Mandatory Fields |
|---|
| Document Type - When JV type is selected as Accounts/MIS then GL will show only. GL - Journal entry related to business transactions for transferring form one A/c to another A/c like Expense Payable A/c transfer into current Expense A/c. OA - Receipts from customers. AD - Advance Payments / Receipts from customers or to Vendors. SI - Create Journal Receipt of Sales Invoice using Ref no. and Refdate PB - Create Journal Payment of Purchase Bill using Ref no. and Refdate |
| A/c Codes - Select from Charts Of Accounts Master. - Applicable only for GL Document Type. - Only will show those A/c heads which A/C type is not in Bank/Cash, Customer, Supplier and A/c head must be as active. |
| Select Party - Select from Party Master. - Applicable only when Document type selected as AD or OA. |
| Document Date - Applicable only for GL, OA, AD. |
| Ref No - Applicable only for SI, PB. Validations - Should have 6 digits. - Refno / Ref Date may be wrong. Filled Ref no. must be available in Selected Document type on selected Ref Date other wise System will show this Validation . |
| Ref Date - Applicable only for SI, PB. |
| Debit / Credit - Debit, Credit. |
Amount Validations - Amount must be greater than zero. - Due Amount of Ref No / Ref Date is 0 or Negative. If for given ref no. and ref date for selected document type , Journal entry is already made for full document amount then this Validation will show. |
| Copy this narration to next line - Yes / No. - Yes will copy the entire notes for next line. |
Journal Voucher Account - Optional Fields
| Optional Fields |
|---|
| Document No. - Applicable only for GL, OA, AD. Validation - Should have 6 digits. |
| Notes |
Journal Voucher Account - Features
| Features |
|---|
| Create New - If JV is created by System, this option will be disabled. |
| Modify - If System lock is applied to the document, this option will be disabled. |
| Delete - If System lock is applied to the document, this option will be disabled. |
Import JV Validations - Uploaded csv file name should be ImportJV - If lines are already available in the JV, this option will be disabled. |