Introduction
It helps to manage Cash/Bank Vouchers/receipts of customers, vendors, income and expenditure.
Mandatory Fields
| Mandatory Fields |
|---|
| Year - Pre-Selected current fiscal year |
| Division - Pre Selected as NA (Options as per Division Master). |
| Voucher Date - Pre Selected as current date. Validation - Date must be between Financial Start Date and End Date. |
| Bank / Cash Name - Pre Selected (Options as per Chart Accounts Master where Account Type is in Bank/Cash). |
| Payment Mode - Pre Selected as Not Applicable(Not Applicable, RTGS, NEFT, Manual Cheque, Print Cheque through System) Print Cheque through System - To print cheque using cheque master available cheques. |
| Is Post Dated - Pre Selected as No (Yes, No) Select Yes For creating Future Date Voucher and you can change Voucher date as per your requirement using modify button. |
| Currency - Pre Selected as INR (Options as per Currency Master) |
FCNR Amount Validations - FCNR amount may not be zero for non INR. - FCNR Amount must be zero for INR currency. |
Cheque No (Only for bank) Validation - This cheque is not available in cheque master for this Bank / Division - This cheque is already issued. You can not print this cheque. |
Cheque Date (Only for Bank) - Pre Selected as current date. Validation - If cheque date selected prior of 3 months from Voucher date or 6 months later to voucher date then System will show correct date range for Cheque date. |
| Document Type Pre Selected as GL (GL, OA, AD, NA) / Receipts related to business transactions like Accounting Charges, Interest Received etc. OA - Receipts from customers. AD - Advance Payments / Receipts from customers or to Vendors. NA - For add multiple Sale Invoice or Purchase Bills Payments/Receipts using ref no. |
| A/c Codes - Select from Chart Of Accounts Master only for Document type GL. |
| Select Party - Select from Party Master, Mandatory to select when Document type is not GL. |
| Debit / Credit - Pre Selected as Debit (Debit, Credit) |
Amount Validations - Amount must be between 0.01 - 999999999.99 - Insufficient balance in selected Bank / Cash If Document type is GL or AD and its Debit transaction and Allow negative for selected Bank is N in Charts of Account then this Validation will show. |
Form Validation - System Vouchers are being DONE, User cannot Create Voucher. In System Parameter, if Sys Condition for [Is Voucher Import From XL] is off then this Validation will show. |
Optional Fields
| Optional Fields |
|---|
| Is TDS applicable for this A/c.? |
| Ref No - Only for OA Document type. Validations - Mandatory to fill when Document type is SI or PB. - Ref No and / or Ref date can not be located. Filled Ref no. must be available in Selected Document type on selected Ref Date for selected Party other wise System will show this Validation . |
| Ref Date - Only for OA Document type. |
| Drawn On |
| UTR No |
| Notes Mandatory to fill for GL Document type. |
Features
| Features |
|---|
| Create New |
| Modify - If System lock is applied to the document, this option will be disabled. If Voucher is Post Dated then It will redirect to you on PDC modify Page where you can Modify Voucher Date. |
| Delete - If System lock is applied to the document, this option will be disabled. Validation - Notes need to be filled, it should be relevant / relevant for audit trial. |
| *Print / Email Select Bank Name - Select from Bank Master Voucher No. From To. Validations - Selected vouchers may not belong to this particular bank. - Email may be sent only when Refdoc is PB or AD. - At a time only 100 vouchers can be printed - Starting/Ending Voucher No has to be same, for Email - Email may be sent only when it is payment voucher |
| Modify More Info - To update currency and FCNR amount. - FCNR amount may not be zero for non INR. - FCNR Amount must be zero for INR currency |
| Upload Document - For Uploading supported Document. - Only PDF format is allow. |
| Cheque Status - To authorize cheque for printing. |
| Print Cheque - To print cheque for given cheque types. Mandatory Fields Cheque No - Select from Cheque Master. Payee - Needs to fill only for GL Document type. Cheque Type - A/c Payee Only, Bearer, RTGS Cheques Validations - This Cheque is not available in cheque master for this Bank / Division If Selected Cheque no. is not available in cheque master for selected Bank, Division. then System will show this Validation. - This Cheque is already issued. You can not print this cheque. If Cheque no. status is in issued in cheque master or already used for another voucher the System will show this Validation . - Only Payment voucher can be printed. If Voucher Type is not Paid then System will show this Validation . |
| Process Cheque Return - To return the cheque. |
| Cancel / Stop Cheque - To cancel the cheque. |
| Voucher Details - To show voucher details index. |
| Duplicate Voucher - Helps to Duplicate entire voucher at once click. - Only will show when Document type is GL for all lines in Voucher. Validation -Duplicate Voucher could not succeed as there is insufficient balance. If document type is paid and allow negative for selected Bank is N in Charts of Accounts then System will show this Validation. - You may not duplicate PDC (Post Dated Cheque) voucher. - When import is in progress you may not duplicate voucher. - Duplication failed as voucher amount is zero. - You can duplicate voucher only if it is of current year. |
| Import Voucher Select Doc Type -Ar/Ap, GL Select File Validations - Uploaded CSV file name should be ImportVoucher - Import csv file to get voucher report. |
Voucher Line - Mandatory Fields
| Mandatory Fields |
|---|
| Document Type - GL, OA, AD, SI etc. |
| A/c Codes - Select from Chart Of Accounts Master |
| Select Party - Select from Party Master Validation - You may not add different party accounts in a single payment voucher. In single voucher if you are trying to add 2 different parties or more then for Document type PB or AD then System will show this Validation. |
| Ref No |
| Ref Date |
| Debit / Credit - Debit, Credit |
Amount Validation - Amount must be between 0.01 - 999999999.99 - Insufficient balance in selected Bank / Cash. If Document type is not OA and its Debit transaction and Allow negative for selected Bank is N in Charts of Account then System will show this Validation. |
| Ref Date From |
Ref Date To Validation - Ref Date To must be greater than ref Date From |
Form Validation - System Vouchers are being DONE, User cannot Create Voucher.. In System Parameter if Sys Condition for [Is Voucher Import From XL] is off then System will show Validation. |
Voucher Line - Optional Fields
| Optional Fields |
|---|
| Notes |
Voucher Line - Features
| Features |
|---|
| Create New |
| Add Multiple - Only will show at line level creation when document type is SI or PB. - Will show list of Document of Payments/Receipts for Selected Party on selected Ref Date Range. - Using this list data for add multiple just you need to fill amount System will automatically create lines. Validations - For selected Document, Receipt/Payment amount can not be greater then System Due Amount or Bill amount. - Insufficient balance in selected Bank / Cash. If Allow negative for selected Bank is N in Charts of Account then System will show this Validation . - System Vouchers are being DONE, User cannot Create Voucher. |
| Modify |
| Delete |
| Modify Reference No. and Reference Date - Only for AD Document type. To modify reference no. & reference date. Validations- Document No/Date may not belong to this Party.. Filled Ref no. must be available in Selected Document type on selected Ref Date for selected Party other wise System will show Validation - The Bill amount does not match the original amount in this voucher If Voucher amount is not same as Bill amount the this Validation will show. |