Introduction
A Debit / Credit Note is a document sent by a Buyer / Seller to the Supplier / Customer, notifying that a Debit / Credit has been made to their account against the goods returned
To create Debit/Credit Notes go to the Sales Invoice (sale module) click on record and in the details page, click on Make SDN/SCN or go to Purchase Bills (supply chain), click on record and in the details page you will see Make PDN/PCN, click on that button and form will get open.
Mandatory Fields
| Mandatory Fields |
|---|
| Document Type - Sales Debit Note, Sales credit Note |
| GST Type - Pre selected as GST (GST, Non GST, TCS) |
| Category - Pre selected as Against Particular (Against Particular,SI/PB, Adhoc) Validations - If Gst Type is TCS, category must be Adhoc |
| Book this DNCN in Last FY - Pre selected as No(Yes / No) Alert - Option to book in Last FY is disabled (If System Parameter is off for back dated DNCN) |
| Item (Only for Adhoc DNCN) - Select from Item Master. |
| Transaction Type - Pre selected ( Select from Transaction Type Master.) |
| Remark - Select from Remark Master. |
| Mode - Pre slected as NA (Road, Rail, Air etc.) |
| Currency - Pre selected as INR (Options as per Currency Master). |
| Only for JSON Unit - Select from GST units. Document Type - Debit/Credit Number From To Validations - System is unable to find the range of documents for the unit - One or more of the selected documents are not enabled for e-invoicing. |
TCS Amount Validation - TCS Code can not be 0 (If Gst Type is TCS ) |
Adhoc Value Validation - Amount may be filled only for Adhoc Category - In case of TCS Adhoc amount must be 0 |
| Freight / Packing |
| Discount |
FCNR Amount Validation - FCNR amount may not be zero (If selected currency is Non-INR) - FCNR Amount must be zero (If selected currency is INR) |
Optional Fields
| Optional Fields |
|---|
Document Date Validation - Date must be between FY Start AND FY End |
| TCS Code (If Applicable) - Pre selected as NOT APPLICABLE (NOT APPLICABLE , TCS on Scrap 1%, TCS on sales, TCS on Scrap 0.75% ) Validation - TCS Code can not be Not Applicable ( If TCS Amount is not 0 AND If Gst Type is TCS and TCS code is NA ) |
| Account Particulars - Select from Chart Of Accounts Master |
| Due Date |
| Update Stock - Yes / No |
| Transporter Name - Select from Transporter Master |
| LR No |
| Vehicle Details |
| Eway Bill No |
| No of Boxes |
| Notes |
| Only for Modify Other Info - Additional Notes |
Reference Invoice / Bill No Validation - Invoice No. does not belong to this customer - Bill No. does not belong to this supplier |
Form Validation - The total value of this document must be more than zero. |
Features
| Features |
|---|
Modify Alert - If lock is applied to the document, this option will be disabled. |
Delete Alert - If lock is applied to the document, this option will be disabled. - If document is already linked to a GRN, this option will be disabled. - You have to delete the whole document itself if Only one line is there in this document. |
| Print - To print PDF. |
Email Alert - Please create new record in Standard Instructions for DNCN Email. If standard notes is not there - In Contact Master, Type of Contact must be Multiple to sent DNCN Email .If the party contact is not there in the contact master |
JSON Alert - E-invoice can’t be done if 1) It is a PCN / PDN. 2) It is a Non-GST document. - Document Lock has been applied to this document. If JSON is downloded - E-Invoice JSON has already been generated. - There are no lines in this document hence E-invoice can’t be generated. If there is no line level . - In case of E-invoice, Freight and Packing Forwarding charges must be zero. - Pincode of the Party is invalid. |
| Modify Other Info - To update additional notes etc |
| Invoice Grid - To show sales invoice index. |
| Bill Grid - To show purchase bill index. |
Debit/Credit Note Line Create - Mandatory Fields
| Mandatory Fields |
|---|
Quantity Validation - Qty must be greater then 0 - System Stock Qty is less than DNCN Qty If Update Stock Is selected as Yes for the SCN / SDN and selected item’s Stock Qty is less than the qty entered |
Rate Validation - Rate must be greater then 0 |
| Store Location |
Value Validations - Value needs to be in the format 99999999.99 - Value needs to be greater than zero |
Debit/Credit Note Line Create - Optional Fields
| Optional Fields |
|---|
| Non Standard Note |
| Only for Modify Taxable Value - Taxable Value |
Form Validation - Only G type Invoices will be fetched. |
Debit/Credit Note Line Create - Features
| Features |
|---|
| Create New |
| Delete |
| Modify Taxable Value - To update taxable value. |