Introduction
This feature helps to record purchase bills for goods and services.
Mandatory Fields
| Mandatory Fields |
|---|
| Year - Pre-Selected current fiscal year |
| System Bill Date - Pre selected as current date Validation - Date must be between FY Start and FY End |
| Bill Sub-Typ - Pre selected as Direct Purchase(Direct Purchase, Imported Purchase, Purchase - Reverse Charge.) |
| Purchasing Unit - Select GST Unit Name. |
| Supply From - Select states from State Name Validation - Supply from (State) is mismatched with GSTIN of Party - Supply from has to be ‘Outside India’ for GST type = Imported Purchase. |
| Customer/Supplier/Branch - Select from Party Name. |
| Input Tax Credit - Pre selected as Is Eligible (Is Eligible, NA, Not Eligible.) |
| Is E-Invoice Submitted? - Pre selected as No( Yes / No ) Validation - Submission of E-Invoice is mandatory. |
| Is RCM Applicable? - Pre selected as No( Yes / No ) |
| Type of Input - Pre-Selected as Not Applicable (Not Applicable, Import - Raw Material, Import - Capital Goods, Import - Services , Domestic - Raw Material, Domestic - Capital Goods, Domestic - Services) Validation - For Imported purchase, type of import must be specified. |
| Discount % |
| Ad-hoc / Discount Amount |
| Round-off |
| Supplier Bill No |
Supplier Bill Date Validation - Supplier bill date cannot be later than bill date. |
Supplier Bill Value Validation- Supplier bill value must be greater than zero |
| Transaction Type - Select Transaction Type Validation - Please set default transaction type in Party Master (If Transaction Type is Auto Fetch From Party Master.) |
| TCS |
| Freight Type - Pre selected as By Ocean - FCA(Options as per Freight master) |
| Freight,Octroi,Carriage & Packing |
| Currency - Pre selected as INR (Options as per Currency Master) . |
FCNR Amount Validations - FCNR amount may not be zero (If selected currency is Non-INR) - FCNR amount must be zero |
| Only for Bill payment status Ok To Pay - Yes / No |
| Only for Revoke Authorization Revoke - Yes / No |
| Only for Modify Other Info GST Reco Status - Not Set |
Optional Fields
| Optional Fields |
|---|
| Original Bill No (if Supplementary) |
| E-Way Bill No |
| Account Particulars - Select Account Particulars Validation - A/c head needs to be selected for User Defined transaction type (If Transaction Type is User Defined) - Please fix invalid A/c head in Transaction Type Master |
| TDS A/c Code (If Applicable) - Select from the list of party master. |
| Due Date |
| Only For Duplicate Supplier Bill No Go ahead? - Yes/No |
| L R No |
| L R Date |
Port Code / BE No Validation - For imported purchase, port no / BE no must be specified. |
| BE Date |
| Job Work Details - Jobwork Challan No. Validation - As this item was sent directly to the jobworker, challan No. & date must be specified in the purchase bill. In Job work module when material is directly send to the Job Worker , you have to key in the ship to party as per the indent and then this Annexure No and Annexure Date has to be mentioned in the Purchase Bill. - Jobwork Challan Date |
| Notes for Authorization |
| Notes |
| Only for Modify Other Info - Availed in 3B on - Shown in 2B on |
Features
| Features |
|---|
| Create New |
| Modify - If lock is applied to the document, this option will be disabled. - If payment is already made, this option will be disable. |
| Delete - If lock is applied to the document, this option will be disabled. - If LC is made against document, this option will be disable - If debit / credit note is already made, this option will be disabled - If payment is already made, this option will be disabled. Alerts - If you delete this record, cost allocation details, if any, would be removed. - Journal entry has already been made in the System, this option will be disabled. - Debitcredit Note has already been made in the System. You may NOT delete this record… - Payment has already been made against this indent. You may not modify or delete it. - Hundi has already been made in the System. You may NOT delete this record… - LC has already been made in the System. You may NOT delete this record… |
Details Alert- There is difference between System Bill Amount & Supplier Bill Amount . |
| Make PDN/PCN - To create debit/credit notes |
| Modify Other Info - To update additional details like GST reco status, availed in 3B on (date), shown in 2B on (date) |
| Revoke Authorization - To revoke authorization for the bill. |
| Related Voucher - To view, create and modify voucher account details |
| GRN/Indent Info - To show list of purchase bill GRN Info |
| Cost Allocation - Helps to allocate and De-allocate to the cost center |
| Bill payment status - To show purchase bill details to change payment status |
| Related Import No - To display related import document details |
Bill Item - Mandatory Fields
| Mandatory Fields |
|---|
Quantity Billed Now Validations - Quantity billed must be greater than zero - Billed Qty can not exceed Grn pending qty. |
| Only for Add Line without GRN Refernce Item - Select from Inventory Master. GST Code - Select from GST Rates Master Value Validation - Value must be between 1 and 999999999.99 Taxable Value |
Bill Item - Optional Fields
| Optional Fields |
|---|
| Only for Add Line without GRN Reference - Non Standard Item Name |
| Customer / Supplier - Select from Party Master |
Reference Import Bill No Validation - Given import bill No for this party is not available |
HSN / SAC Code Validation - Length of HSN code in inventory master must be between 2 to 8 characters. Validation - HSN code is not present in Inventory Master, Please key in HSN code |
Bill Item - Features
| Features |
|---|
| Create New - If LC is made against document, this option will be disable |
| Modify - If lock is applied to the document, this option will be disabled. |
| Delete - If lock is applied to the document, this option will be disabled. |
| Next Line |
| Add Line without GRN Refernce - To create a record without GRN. |