Introduction
Handle the master data of customer / vendor, branch, GSTIN, PAN, credit period, payment term etc.
Mandatory Fields
| Mandatory Fields |
|---|
| Party Type - Customer, Supplier, Own company Details |
Party Name Validation - Party name may not contain ‘&’ |
| Short Name |
| Party Group - Pre Selected as Export (Options as per Party Group Master) |
| Party Category - Pre Selected as Genral (Options as per Party Category Master) |
| Party Segment - Select from Party Segment Master |
| Link to A/c (as per chart of accounts) - Customer Control A/C, Pur.Vendors Control A/C, SER.Vendors Control A/C Validation - Control account and party type are mismatched |
PAN No Validation - This Pan No. is already in use in another party. |
| Allow Duplicate PAN No? - Yes / No |
| Hundi Mean Date is Applicable ? - Pre Selected as No (Yes , No) - Consider a mean date while arriving at the date of hundi |
| Hundi Credit Type - Pre Selected as Days (Days, Month) |
Hundi Credit Period Validation - If Hundi credit type is Month, Hundi Credit Period can not be more than 12. |
| Region - NA, Norht, East, South, West etc. |
| Select Sales Officer - Select from Sales Officer Master |
| Allow Invoice/Bill To/From - In case of over due outstanding from a customer you may set this parameter as No to prevent any invoice being generated. -If you do not want to accept any bill from vendor, you may set this parameter as No |
| ACES Type - Pre Selected as Manufacture (Manufacture, Importer, Dealer) |
| Credit Period |
| Credit Limit |
| Select Payment Term - Select from Payment Term Master |
| TDS A/c Code (If Applicable) - TDS Exempt (0%), TDS Not Application, TDS on Rent Payable, TDS on Intrest Payable etc. |
| Apply Discount - Yes / No - To apply discount on all Invoices to a customer set this parameter as Y. |
| Input Tax Credit - Is Eligible, Not Eligible, NA |
| Is E-Invoice Mandatory? - Yes / No |
| Multiple Orders in Single Invoice - Yes / No - For a given customer if a single invoice contains a single order reference, you may disable this parameter. |
| Invoice Trn Type - Sales A/c Trading, Labour Charges, Purchase A/c Trading etc. |
| Bill Trn Type - Sales A/c Trading, Labour Charges, Purchase A/c Trading etc. |
Optional Fields
| Optional Fields |
|---|
| MSME No. |
| Notes |
Features
| Features |
|---|
| Create New |
| Modify |
| Delete |
| Allow Invoice Allow Invoice/Bill To/From - Allow, Stop Reason for Allow/Stock Invoice. |
| Change Party Type - To modify party type and link to A/c (as per chart of accounts) |
| Export To Excel - To download report in excel format. |
| Party Group - To modify Party Group Master Party Group Name Validation - You can not add a new Party Group in this master. |
| Payment Terms - To create Payment Terms Master - Different payment terms may be defined eg : COD , 50% Advanced - Payment Term Name |
| Party Category - To create Party Category Master - Category Name |
| Party Segment - To create Party Segment Master - Description |
| Bulk Import - To import multiple parties along with thier branches at once. - Bulk Import can be used only when there is no data in the Party Master Table Validation - Uploaded CSV file name should be ImportPartyMst. |
To update the credit limit with an approval code.
- Added a new way to update credit limit in the party with an approval code. This will be shown only when it is turned on from the system parameters.
- If the system parameter is on for the approval code then a new input field will be shown, where you need to add the given approval code.
- If the approval code is valid it will update the credit limit for that particular party.
- To know more you can go to Approval code.
Branch Details - Mandatory Fields
| Mandatory Fields |
|---|
| Customer / Supplier ID |
| Branch ID |
| Branch Name |
| Address Line 1 |
| Address Line 2 |
| City |
| State Name - Select from State Master |
| Pin Code |
| ST Registration No |
| CST Registration |
| GST Registration Type - Registered, Unregistered, Composite |
GSTIN Validations - Please specify GSTIN and should have 15 characters. - For Unregistered Party, you cannot have GSTIN. - This GSTIN is already in use in another party. |
| Customer Type - Business, Consumer, Export |
| TCS Code - NA, TCS @ 1% On Scrap, TCS @ 0.075% On sales etc. |
| Default Excise / Service Tax Code - Select from Excise Rates Master |
| Is LBT Applicable ? - Yes / No |
| Is Road Permit Required? - Not Required, Offline, Online |
| Distance(In KMs) |
Branch Details - Optional Fields
| Mandatory Fields |
|---|
| ECC No / Service Tax No |
| LBT No |
| PLA No |
| Range / Division |
Branch Details - Features
| Features |
|---|
| Create New |
| Modify |
| Delete |